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Melbourne - Permanent

Administration Coordinator

  • Excellent opportunity for an Administration Coordinator
  • Be the office 'go-to
  • Work close to home in the north-western suburbs

About the Role:
This privately owned Australian company is seeking an experienced and passionate Administration Coordinator and Customer Service officer. You will be an all-rounder with an excellent attitude and a passion to be part of a leading residential lifestyle community as their ‘go-to’ person.

As the face of the organisation, you will liaise with all internal and external stakeholders, assisting with general enquiries and providing quality assistance to the team. Your main responsibilities will include but will not be limited to:

  • Answering inbound calls and diverting to the relevant persons and taking detailed messages
  • Ensuring polite and friendly welcome at all times and assisting visitors including contractors and residents
  • Completing administration needs for maintenance requests, drafting of documents and ensuring the database is kept up to date
  • Preparation of statements and cross-checking data ensuring high attention to detail
  • Mail distribution
  • Coordinate meeting rooms, functions and events as required including booking dinners and assisting hands-on when required
  • IT troubleshooting with the ability to assist with technology needs and instructions

Skills & Experience:

  • Proven experience as a Receptionist, Office Coordinator and Facilities Coordinator preferred
  • Understanding of Accounts Payable/Receivable/Invoicing
  • Professional and friendly phone manner with an excellent customer service engagement
  • Ability to work within a busy, fast-paced environment and have a ‘yes’ attitude
  • Excellent written and verbal communication skills and ability to think on your feet
  • Experience with all Microsoft Office Suites
  • Ability to manage multiple tasks at once and prioritise
  • Ability to use initiative and work autonomously on tasks – you will be able to manage relationships and queries and have a knack to diffuse potential complaints
  • RSA, Food Certificate and Level 2 First Aid Certificates highly desirable

This role is a full time permanent and will require the successful candidate to work the occasional Saturday (with a day in lieu) to assist with Sales open days.

How to apply
Apply now, or for a confidential discussion please call Meg Bennett on 0439 645 279.

Reference Number:



Meg Bennett
03 8610 9600